Privacy Policy

Last Updated: November 4, 2026

AmeriFest National Pageant, operated by AmeriFest LLC ("AmeriFest," "we," "us," or "our"), respects your privacy and is committed to protecting the personal information of our contestants, parents, guardians, directors, sponsors, volunteers, website visitors, and other individuals who interact with our organization.

This Privacy Policy explains how we collect, use, store, protect, and share personal information when you interact with AmeriFest National Pageant, including when you:

Visit our website at www.amerifestpageants.com
Register for or participate in AmeriFest National Pageant competitions, state preliminary pageants, or affiliated events
Submit contestant applications, registration forms, photographs, essays, or other competition materials
Make payments, purchase merchandise, or participate in fundraising and sponsorship opportunities
Participate in community service, humanitarian initiatives, or promotional activities
Communicate with AmeriFest directors, representatives, or staff
Engage with us through social media, email, online forms, or other communication channels

Collectively, these activities are referred to as our "Services."

Questions or Concerns?

Please review this Privacy Policy to understand how your information is collected and used. By accessing our website or participating in our Services, you acknowledge this Privacy Policy.

If you have questions or concerns regarding your privacy, please contact AmeriFest National Pageant using the contact information provided in Section 13.

SUMMARY OF KEY POINTS

What personal information do we collect? We may collect personal information necessary to administer pageant registrations, competitions, events, payments, communications, and related activities. This may include names, contact information, contestant ages, birth dates, photographs, registration details, and other information voluntarily submitted to us.

Do we collect information about minors? Yes. Because AmeriFest National Pageant provides competition opportunities for children and teenagers, we may collect information about contestants under the age of 18. Such information is collected and processed with appropriate parental or legal guardian involvement and consent where required by applicable law.

Do we collect sensitive personal information? We do not intentionally request sensitive personal information unless it is reasonably necessary for a specific program or service, such as providing accommodations for contestants with disabilities. Any such information will be handled with appropriate care and in accordance with applicable law.

Do we receive information from third parties? We may receive information from state pageant directors, affiliated pageant organizations, registration providers, payment processors, social media platforms, and other third parties involved in administering our programs.

How do we use your information? We use personal information to administer registrations and competitions, communicate important event information, process payments, coordinate programs, recognize contestants, promote AmeriFest activities, maintain security, and comply with legal obligations.

Do we share personal information? We may share information with trusted service providers, affiliated pageant directors, event partners, and other parties when reasonably necessary to operate our Services. We do not sell contestant or parent contact information to third parties for their independent marketing purposes.

What are your privacy rights? Depending on your location and applicable law, you may have the right to access, correct, update, or request deletion of certain personal information.

How can you exercise your rights? You may contact AmeriFest National Pageant using the information provided at the end of this Privacy Policy.

WHAT INFORMATION DO WE COLLECT?
HOW DO WE USE YOUR INFORMATION?
WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
HOW DO WE HANDLE SOCIAL MEDIA AND THIRD-PARTY SERVICES?
IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
HOW LONG DO WE KEEP YOUR INFORMATION?
HOW DO WE PROTECT INFORMATION ABOUT MINORS?
WHAT ARE YOUR PRIVACY RIGHTS?
CONTROLS FOR DO-NOT-TRACK FEATURES
DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
DO WE MAKE UPDATES TO THIS POLICY?
HOW CAN YOU CONTACT US ABOUT THIS POLICY?
HOW CAN YOU REVIEW, UPDATE, OR DELETE YOUR PERSONAL INFORMATION?
SMS AND TEXT MESSAGE COMMUNICATIONS
PROTECTION OF MINORS FROM TARGETED MARKETING

1. WHAT INFORMATION DO WE COLLECT?

Personal Information You Provide to Us

In Short: We collect personal information that you voluntarily provide when registering for pageants, participating in events, contacting us, or using our Services.

Depending on your involvement with AmeriFest National Pageant, we may collect the following information:

Contestant Information

Full name
Date of birth and age division
Mailing address
Email address and telephone number
Parent or legal guardian information
State or regional representation
Contestant photographs and biographies
Competition categories and registration selections
Pageant titles, awards, and participation history
Community service activities, achievements, essays, and other competition materials
Information necessary to accommodate individual participation needs

Parent or Guardian Information

Name and contact information
Relationship to the contestant
Registration and payment information
Required authorizations and consent forms
Emergency contact information, when requested

Payment and Registration Information

When registering for competitions, purchasing merchandise, paying entry fees, or participating in fundraising programs, we may collect information related to your transactions.

Payments may be processed through third-party payment providers. AmeriFest may receive transaction confirmations, payment amounts, and related records necessary to administer registrations and purchases.

Payment card details entered directly into a third-party payment processor are subject to that provider's privacy and security practices.

Photographs, Videos, and Competition Materials

AmeriFest may collect photographs, video recordings, contestant biographies, essays, talent submissions, and other materials submitted for competition, advertising, program books, websites, social media, and promotional purposes.

Photographs and recordings may also be created during pageant competitions, rehearsals, crowning ceremonies, community service activities, and other AmeriFest events.

The use of such materials is subject to applicable consent requirements, registration agreements, photo releases, and AmeriFest policies.

Sensitive Information

Certain contestants may voluntarily provide information relating to accessibility needs or accommodations, including through our STAR contestant program.

AmeriFest will use such information only for appropriate purposes related to participation, accommodations, safety, or other authorized needs, subject to applicable law.

We ask that contestants and families provide only information reasonably necessary for these purposes.

Information Automatically Collected

In Short: Certain technical information may be collected automatically when you access our website.

This information may include:

Internet Protocol (IP) address
Browser type and version
Device type and operating system
Language preferences
Referring website addresses
General geographic location derived from technical information
Pages visited and website interactions
Dates and times of website activity
Other technical data used for website performance, analytics, and security

This information helps us maintain website functionality, understand visitor engagement, improve user experience, and protect our Services.

We may also use cookies and similar technologies, as described in Section 4.

2. HOW DO WE USE YOUR INFORMATION?

In Short: We use personal information to operate AmeriFest National Pageant, administer competitions, communicate with participants, promote our programs, and fulfill our organizational responsibilities.

We may process personal information for the following purposes:

Pageant Registration and Administration

To review applications, verify contestant eligibility, assign age divisions, manage registrations, organize competitions, coordinate schedules, and maintain participation records.

Communications

To send registration confirmations, competition instructions, event schedules, payment reminders, announcements, policy updates, and other important communications.

Competition and Awards

To coordinate judging, record competition results, recognize winners, publish titleholder information, and administer awards and prizes.

Payments and Purchases

To process registrations, entry fees, sponsorships, merchandise purchases, fundraising transactions, and other authorized payments.

Fundraising and Community Service

To coordinate sponsorship opportunities, humanitarian programs, charitable initiatives, volunteer activities, and contestant community service recognition.

Marketing and Promotion

To promote AmeriFest National Pageant, celebrate contestants and titleholders, highlight achievements, advertise upcoming events, and share information about our programs.

Promotional materials may include contestant names, photographs, titles, awards, event participation, and other information authorized for publication.

Website Improvement

To analyze website performance, identify usage trends, improve navigation, and enhance visitor experience.

Security and Fraud Prevention

To protect our systems, prevent unauthorized activities, investigate suspected fraud, and enforce applicable policies.

Legal Compliance

To comply with applicable laws, respond to lawful requests, maintain necessary financial records, and protect the rights and safety of AmeriFest and its participants.

Marketing Communications

We may send promotional messages about upcoming pageants, registration opportunities, events, merchandise, and other AmeriFest activities as permitted by applicable law.

Recipients may opt out of promotional email communications by following the unsubscribe instructions, when provided, or contacting us directly.

Even if you opt out of promotional communications, we may continue sending necessary administrative messages relating to your registrations or participation.

Website Analytics and Advertising Technologies

We may use third-party website analytics and advertising services to understand website traffic, improve our Services, and evaluate promotional activities.

Such providers may use cookies, pixels, or similar technologies to collect information about website interactions, subject to applicable law and our website's implemented settings.

Artificial Intelligence and Automated Technologies

AmeriFest may use automated tools or artificial intelligence technologies to assist with administrative tasks, communications, content development, customer service, or website operations.

When such technologies are used, we will seek to limit the personal information disclosed to what is reasonably necessary and use appropriate safeguards consistent with applicable law.

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: AmeriFest may share limited personal information when reasonably necessary to operate our pageant programs and Services.

We may share information in the following circumstances:

State and Regional Pageant Directors

Information may be shared with authorized state or regional directors and affiliated pageant organizations to verify qualifications, coordinate participation, and administer competitions.

Service Providers

We may share information with trusted third-party providers who assist with:

Website hosting and maintenance
Online registration and form processing
Payment processing
Email and communications
Photography and videography
Event management
Printing and program book production
Merchandise fulfillment
Website analytics and security

These providers may process information as necessary to perform their services, subject to their contractual obligations and applicable law.

Event Partners and Sponsors

Certain information may be shared with event partners or sponsors when necessary to fulfill authorized sponsorship activities, prizes, contestant recognition, or other event-related services.

We do not sell private contestant or parent contact lists to sponsors for independent marketing purposes.

Public Recognition and Promotional Materials

AmeriFest may publicly share authorized contestant information, including names, age divisions, state representation, pageant titles, competition results, photographs, videos, and achievements.

This information may appear on our website, social media platforms, printed program books, advertising materials, or other official AmeriFest communications.

Private contact information, birth dates, and other nonpublic personal details are not intended for publication as part of routine contestant recognition.

Business Transfers

If AmeriFest undergoes a merger, reorganization, transfer of ownership, or other business transaction, relevant information may be transferred as permitted by law.

Legal Requirements

We may disclose personal information when required by law, legal process, or lawful government request, or when reasonably necessary to protect the rights, property, or safety of AmeriFest, participants, or others.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: Our website may use cookies and similar technologies to improve functionality, understand website activity, and support marketing efforts.

Cookies are small data files that websites may store on your device.

We may use cookies and similar technologies for:

Essential website functions
Website security
Visitor analytics
Website performance improvements
Remembering certain preferences
Advertising and promotional measurement

Third-party services integrated into our website may also use cookies or similar technologies in accordance with their privacy practices.

You may manage or disable certain cookies through your browser settings or any cookie preference controls made available on our website.

Disabling cookies may affect the functionality of certain website features.

Where required by applicable law, we will provide appropriate notices and choices concerning nonessential tracking technologies.

5. HOW DO WE HANDLE SOCIAL MEDIA AND THIRD-PARTY SERVICES?

In Short: AmeriFest maintains an online presence through social media and may use third-party services for registration, payments, communications, and events.

Our website may link to or integrate with platforms such as Facebook, Instagram, online registration providers, and payment processing services.

When you interact with these platforms, they may collect information according to their own privacy policies.

If you voluntarily communicate with AmeriFest through social media, we may receive information made available through those interactions, including your profile name, messages, comments, or other submitted content.

AmeriFest does not control the privacy practices of independent third-party platforms.

We encourage you to review the privacy policies and account settings of any third-party services you use.

6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

In Short: Personal information may be stored or processed in the United States or other countries where our service providers operate.

AmeriFest National Pageant operates in the United States.

If you access our website or participate in our Services from outside the United States, your information may be transferred to and processed in the United States or other locations where our service providers maintain operations.

Privacy and data protection laws may differ between countries.

Where required, we will use appropriate safeguards for international transfers in accordance with applicable data protection laws.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We retain personal information only for as long as reasonably necessary for legitimate organizational purposes or as required by law.

The retention period may depend on the nature of the information and the reason it was collected.

For example, AmeriFest may retain:

Registration and participation records for administrative purposes
Payment and transaction records for accounting and legal compliance
Competition results and titleholder histories for organizational archives
Communications necessary to resolve questions or disputes
Photographs and promotional materials in accordance with applicable permissions and agreements

When personal information is no longer reasonably necessary, we may securely delete, anonymize, or otherwise dispose of it, subject to legal obligations and legitimate retention needs.

Certain published materials, historical program books, photographs, and competition records may remain part of AmeriFest's organizational archives where permitted by law.

8. HOW DO WE PROTECT INFORMATION ABOUT MINORS?

In Short: AmeriFest welcomes contestants of various ages, including children and teenagers, and recognizes the importance of protecting their personal information.

Because our programs include minor contestants, we may collect limited personal information about children when necessary for registration, competition participation, event coordination, and related activities.

Parent and Guardian Consent

For contestants under 18, registration and the submission of personal information must be completed or authorized by a parent or legal guardian when required.

Parents and guardians are responsible for reviewing registration materials, understanding participation requirements, and providing necessary permissions.

For children under 13, AmeriFest will obtain verifiable parental consent before collecting personal information online when required by the Children's Online Privacy Protection Act (COPPA).

Use of Minor Contestant Information

Information about minor contestants may be used for:

Competition registration
Age division placement and eligibility verification
Event scheduling and administration
Parent or guardian communications
Competition results and awards
Authorized photography and promotional activities
Participant accommodations and safety

Photographs and Public Recognition

Contestant photographs, videos, names, titles, and achievements may be displayed through AmeriFest's official website, social media channels, printed materials, or other promotional platforms when appropriately authorized.

Parents and guardians should review applicable photography, publicity, and media release provisions before submitting contestant materials or participating in events.

Protection of Personal Contact Information

AmeriFest does not intentionally publish private home addresses, personal telephone numbers, full birth dates, or similar nonpublic information about minor contestants as part of routine promotional activities.

Parental Rights

Parents and legal guardians may contact AmeriFest to request access to, correction of, or deletion of personal information collected about their minor child, subject to applicable law and legitimate retention requirements.

Requests concerning published photographs or promotional materials will be reviewed in accordance with applicable law, consent agreements, and the circumstances of the request.

If we discover that personal information from a child was collected online without legally required parental consent, we will take appropriate steps to address the situation, including deleting the information when required.

9. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You may have certain rights concerning your personal information depending on applicable privacy laws.

These rights may include the ability to:

Request access to personal information we maintain about you
Request correction of inaccurate information
Request deletion of certain personal information
Withdraw consent for certain processing activities
Opt out of certain promotional communications
Request information about how personal information is used or shared
Exercise additional privacy rights provided by applicable law

Withdrawing Consent

If we rely on your consent to process personal information, you may withdraw that consent by contacting us.

Withdrawal of consent does not affect processing that occurred before withdrawal or processing otherwise permitted by applicable law.

Account and Registration Information

You may request to review, correct, or update information associated with your registration or account.

If you request account deletion, we will evaluate the request and delete or deactivate information as required by applicable law.

Certain records may be retained when necessary for legal compliance, accounting, dispute resolution, fraud prevention, or other legitimate purposes.

10. CONTROLS FOR DO-NOT-TRACK FEATURES

Some internet browsers and mobile devices include a Do-Not-Track ("DNT") setting that communicates a preference regarding online tracking.

Because DNT signals are not universally implemented or interpreted, our website may not respond to all browser-based DNT requests.

However, where applicable law requires us to recognize particular opt-out preference signals, we will comply with those requirements.

You may also manage certain tracking preferences through your browser settings and available website privacy controls.

11. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: California residents may have additional privacy rights under applicable state law.

Depending on the circumstances and whether applicable legal requirements apply to AmeriFest, California residents may have rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act, and other California privacy laws.

These may include rights to:

Know what personal information is collected and how it is used
Request access to certain personal information
Request correction of inaccurate information
Request deletion of certain personal information
Opt out of the sale or sharing of personal information, where applicable
Limit certain uses of sensitive personal information, where applicable
Exercise privacy rights without unlawful discrimination

California's "Shine the Light" law may also provide qualifying residents with the right to request information about certain disclosures of personal information to third parties for direct marketing purposes.

Information Concerning Minors

We recognize that California law provides additional protections for certain personal information relating to minors.

Where applicable, we will obtain legally required consent before engaging in activities involving the sale or sharing of minors' personal information.

Submitting a Request

California residents may contact AmeriFest using the contact information in Section 13 to submit a privacy-related request.

We may request information reasonably necessary to verify the identity or authority of the person submitting the request before responding.

We will review and respond to qualifying requests in accordance with applicable law.

Residents of other states with applicable consumer privacy laws may also exercise the rights available to them under those laws.

12. DO WE MAKE UPDATES TO THIS POLICY?

In Short: Yes. AmeriFest may update this Privacy Policy as necessary.

We reserve the right to modify or update this Privacy Policy to reflect changes in our programs, website operations, business practices, technology, or applicable laws.

When updates are made, the "Last Updated" date at the beginning of this policy will be revised.

If material changes occur, we may provide additional notice through our website, email communications, or other appropriate methods.

We encourage website visitors, contestants, and families to review this policy periodically.

13. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact:

AmeriFest National Pageant

AmeriFest LLC

PO Box 1174

Richmond, KY 40476

United States

Website: www.amerifestpageants.com

Email: [Insert official AmeriFest privacy contact email]

You may also reach AmeriFest through the contact options available on our website.

14. HOW CAN YOU REVIEW, UPDATE, OR DELETE YOUR PERSONAL INFORMATION?

Depending on applicable law, you may request to review, correct, update, or delete personal information collected or maintained by AmeriFest National Pageant.

To submit a request, please contact us using the information in Section 13.

When submitting a privacy request, please provide sufficient information for us to identify the records involved and understand your request.

For requests involving a minor contestant, we may require verification that the requesting individual is the contestant's parent or legal guardian.

We will evaluate requests and respond within the timeframes required by applicable law.

Please note that certain information may need to be retained for legitimate organizational, historical, contractual, or legal purposes.

AmeriFest National Pageant is committed to respecting the privacy of our contestants and families while providing meaningful opportunities for confidence-building, community service, personal growth, and celebrating the achievements of every participant.

It's More Than Just.

15. SMS AND TEXT MESSAGE COMMUNICATIONS

In Short: AmeriFest National Pageant may use SMS and text messaging to communicate important information regarding registrations, competitions, events, and promotional opportunities.

By voluntarily providing your mobile phone number and expressly opting in to receive text messages from AmeriFest National Pageant, you consent to receive SMS communications consistent with your selections.

These communications may include:

Registration confirmations and reminders
Pageant schedules, deadlines, and event updates
Payment reminders and administrative notifications
Competition announcements and important changes
Promotional information about upcoming pageants, events, and opportunities, when separately authorized

Message Frequency and Charges

Message frequency may vary based on your participation and communication preferences. Message and data rates may apply depending on your mobile carrier and service plan.

Opting Out

You may opt out of SMS communications at any time by replying STOP to an AmeriFest text message. You may reply HELP for assistance or contact us through our official website.

After opting out, you may receive a final confirmation message. We will honor applicable opt-out requests in accordance with the law.

SMS Consent and Data Protection

AmeriFest respects the privacy of individuals who subscribe to our text messaging communications.

Mobile phone numbers, SMS opt-in consent records, and related messaging data will not be sold, rented, or shared with third parties or affiliates for their independent marketing or promotional purposes.

We may share information with service providers solely to facilitate our authorized messaging services, subject to appropriate privacy and security obligations.

SMS consent is not a condition of purchasing merchandise, registering for a pageant, or participating in AmeriFest programs.

Communications Involving Minors

AmeriFest does not intentionally send promotional SMS messages directly to minors. Marketing text messages are intended for adults, including parents, legal guardians, and other individuals who have provided appropriate consent.

Where communication regarding a minor contestant is necessary, AmeriFest seeks to communicate with the contestant's parent or legal guardian.

16. PROTECTION OF MINORS FROM TARGETED MARKETING

In Short: AmeriFest National Pageant does not intentionally collect, use, sell, or share personal information for the purpose of directing targeted advertising or marketing communications to minors.

AmeriFest National Pageant provides opportunities for contestants of various ages, including children and teenagers. We are committed to respecting the privacy of minor contestants and maintaining responsible communication practices.

Our Policy Regarding Marketing to Minors

AmeriFest does not knowingly or intentionally:

Use personal information collected from minor contestants to create targeted advertising audiences directed at minors.
Send promotional marketing emails or text messages directly to minors.
Sell or share the personal information of minors with third parties for their independent advertising or marketing purposes.
Use a minor contestant's personal information for behavioral advertising or profiling intended to influence their purchasing decisions.
Collect additional personal information from minors solely for advertising or promotional targeting.

Communications With Parents and Guardians

Information about upcoming pageants, registration opportunities, competitions, merchandise, and other AmeriFest activities may be communicated to parents, legal guardians, and other adult subscribers who have provided appropriate consent.

Contestant Recognition and Promotion

This policy does not prohibit AmeriFest from recognizing contestants or celebrating their achievements through authorized photographs, videos, competition results, titles, program books, websites, social media, or other official promotional materials.

Such activities are intended to recognize contestants, celebrate accomplishments, and promote AmeriFest programs rather than directly target minors with personalized advertising.

Where required, appropriate parental or legal guardian authorization will be obtained before using a minor contestant's personal information or likeness in promotional materials.

Our Commitment

AmeriFest National Pageant is committed to providing a family-centered environment that respects the privacy of children and their families. We strive to ensure that marketing and promotional communications are directed to appropriate adult audiences and that personal information collected from minor contestants is handled responsibly and in accordance with applicable privacy laws.